New/Incoming Students
Welcome to Northeastern University!
We’re thrilled to have you here, and we are eager to help you understand and navigate your employment options.
Getting a Job
Eligibility |
Any student who is enrolled in a degree-seeking program at Northeastern University is eligible to work |
Job Types |
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Start Job Search
1. Go to Workday
2. Click on the Menu in the top left corner
3. Click on the Jobs and Career Hub in the menu
4. Click on the Student Employment tab
5. Review and apply for available positions
6. Review the hiring department's website to get a better understanding of employment needs
Learn more about Workday
Resume & Job Searching Guidance
For assistance with creating a resume or other guidance with applying for jobs, contact Northeastern Employer Engagement & Career Design.
What is Work-Study?
Eligibility |
Work-study funding is available to domestic undergraduate, graduate, and law school students who meet specific financial aid criteria. |
Job Types |
Part-time positions on campus or with an approved campus partner. |
Requirement |
Submit your financial aid application materials by the priority filing deadline to be considered for a work-study award. |
Job Searching |
If you have been awarded Federal Work-Study, you can search and apply for jobs on Workday. |
Description
Work-study funding is part of a student's financial aid package. As available positions are limited, we cannot guarantee that each student will secure a position.
You are not obligated to work if you have been awarded Federal Work-Study; however, please note that if you do not work, you will not be able to earn your award.
Funding is awarded on a semester-by-semester basis, and unused funding does not roll forward into future semesters. Each year, you will have the opportunity to complete your financial aid application materials and request to be considered for work-study funding.
Pre-Hire Paperwork
1. Receive a job offer to work through Northeastern University
2. Complete Form I-9 Section 1 online through Workday
3. First time U.S. employees must apply for a Social Security Number
4. Present Supporting Documents at the Student Employment Office
5. Wait for processing to complete the I-9 Section 2 (Up to 3 business days)
Do you have questions regarding the Form I-9?
Attention!
Please note that the student must present their own documentation; parents, guardians, or any other representatives are not permitted to submit documents on a student’s behalf.
Getting Paid
1. Enroll in Direct Deposit (All on-campus student employees and all off-campus work-study student employees are required)
2. Paychecks will be deposited into the account you designate
3. Submit Working Timesheet (each week before Sunday at 10:00 a.m. on Workday)
4. Your supervisor is responsible for reviewing, approving, and forwarding your timesheets by Monday at 10:00 a.m
5. Students will be paid on a bi-weekly schedule
For semi-monthly paid research assistants or teaching fellows
Pay Date: 15th and the last day of the month (Please submit the information before the payroll deadline)
How to Enroll in Direct Deposit
1. Log into the Student Hub
2. Click on the Resources on the top bar
3. Click on the Financial Services
4. Click on the Direct Deposit Form in the list
5. Fill in the routing number & account number (Please be sure to use the paper and electronic routing number provided by your bank)
6. Wait up to 3 business days for your bank to process the request
7. Paychecks will be deposited into the account you designate.
Learn More
How to Submit Your Timesheet
1. Go to Workday
2. Click on the Menu in the top left corner
3. Click on the Time in the menu
4. Click on This Week
5. Click on the time you worked
6. Fill in the form with details
7. Click on the Review button on the bottom right
8. Click on the Submit button
Payments
For General Jobs
Pay Type |
Hourly |
Maximum Hours |
20 Hours Per Week (40 hours during official university break) |
Hourly Wage |
Depending on experience and position, at least the state minimum wage or above |
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For Work-Study
Pay Type |
Hourly |
Maximum Hours |
20 Hours Per Week |
Hourly Wage |
Depending on experience and position, at least the state minimum wage or above |
Working Hours |
Total Award Amount / Hourly Rate |
Hours Per Week |
Working Hours / Working Weeks in the Semester |
Tax Information
The US tax system follows a “pay as you go” model, meaning that taxes are deducted from each paycheck.
For students working in the U.S., you will receive the W-2 Tax Form which summarizes your earnings and the taxes you have paid before Jan 31 each year. You may access the W-2 tax documents from Workday.
The W-4 Form indicates how much in taxes will be withheld from your paycheck. You will only be required to complete the form once after you’ve been hired, but you can not update it anytime you wish on Workday. Completing W-4 on Workday takes the place of the paper form and allows you to make any necessary changes electronically.
Learn more about tax forms
Steps to find W-2 Tax Form
Go to Workday → Menu → Pay → My Tax Documents → External Tax Documents
Steps for Updating W-4 Tax Information
Go to Workday → Menu → Pay → Withholding Elections → Update
Off-Campus Employment
With the exception of international students, domestic students can also pursue employment opportunities in the surrounding community. There are many jobs available off-campus in the greater Boston area. Northeastern University does not oversee the hiring or compensation for non-Work-Study, off-campus jobs. Instead, students will work directly with the employer through the hiring process, and the employer will pay students directly. If you need help with the job search, contact Northeastern Employer Engagement & Career Design.
Frequently Asked Questions
How can I apply for jobs?
Go to Workday → Menu → Jobs and Career Hub → Student Employment → Click on the on-campus jobs or off-campus jobs.
For co-op opportunities, please check NUworks.
Why is my application automatically rejected?
Students may be rejected from a job if they are not qualified, or if another candidate was more suitable for the position. Hiring managers make the final hiring decision.
If you believe your applications are being rejected in error, please contact us.
When can new students apply for jobs?
Incoming students will be given access to Workday 20 days prior to the start of their program.
Am I allowed to start working while my I-9 documents are processing?
Students should not start working until their hire has been confirmed in Workday, to avoid any possible delay in pay if there are issues with the hire request or I-9 processing.
I do not have my original documents for Section 2 of the Form I-9. Can I present a scan, picture or photocopy?
No, we can only accept the true, physical document. We cannot accept scans, pictures or photocopies of I-9 supporting documents.
I will not be on campus prior to my start date to submit my I-9 documents in person. Can I complete a remote I-9 or email the documents to you?
No, we cannot verify your I-9 supporting documents remotely. For the safety of your identity, please do not email scanned copies of your Section 2 documents. Please bring original documents to the Student Employment Office once you arrive. Our office will be open during move-in week.
How can I view my paystubs?
To view your this year's paystub history, go to Workday and search “My Payslip” in the search bar.
To access paystub history prior to this year, please navigate to Student Hub → Resources → Financial Services → Student Employee Self Service, and search “Pay Slips”.
Why am I unable to submit a timesheet?
Students are paid on a bi-weekly pay schedule. Every pay week, the timesheet will be temporarily locked for processing payroll. If you have trouble entering time, please try again on Friday. Make sure you enter your hours by 10 AM Sunday morning every week so you can get paid on time.
Can I keep my part-time job while going on Co-op?
If your Co-op position is on-campus, please make sure you receive approval from your Co--op advisor regarding any possible program restrictions and communicate closely with both your Co-op supervisor and part-time supervisor, and make sure they are aware of your other on-campus positions and hours entered. There will be overtime charges if your total hours (Co-op + part time) exceed 40.