Student Employment in Canada
Getting a Job
Canadian students have the opportunity to seek employment opportunities on campus.
Students must apply specifically for positions which do not require work-study.
Search for part-time on and off campus jobs using any number of search criteria, apply for available positions, and review history of job positions and hiring to get a better understanding of the university’s student employment needs.
Pre-Hire Paperwork
Once you receive a job offer, you must complete the following forms before you may begin working:
Completed forms should be submitted to seoi9help@northeastern.edu.
Getting Paid
Direct Deposit
All student employees in Canada are required to enroll in direct deposit. To enroll in direct deposit, submit the completed authorization form to seoi9help@northeastern.edu.
Payrates
Student employees are paid at an hourly wage. Pay rates will vary depending on the level of experience, and the responsibilities for each position, but will always adhere to minimum wage. Please note that students conducting specialized research or highly-skilled work are typically paid at a higher rate.
Please note that students cannot work more than twenty hours per week during academic periods.
Pay Schedules
Student employees will be required to complete their timesheets and submit them, electronically, for approval in Workday via the Student Employment website.
As an hourly paid employee, you should submit your online timesheet to your supervisor each week that you work. The deadline for timesheets to be submitted to your supervisor is Sunday at 10:00 a.m. each week. Your supervisor is responsible for reviewing, approving, and forwarding your timesheets by Monday at 10:00 a.m.
Students are paid on a bi-weekly schedule.
Taxes
The TD1 Personal Tax Credits Return form indicates how much in taxes will be withheld from your paycheck. Submit the completed form to seoi9help@northeastern.edu.
You can access your T4 slip, Statement of Remuneration Paid, for the past calendar year of work through your ADP account by following these instructions. If you have not registered for ADP, your form will be mailed to you. For example, a student beginning work September 2022 would receive a 2022 T4 slip by February 2023.
On the Job
On-campus jobs are real, verifiable employment. On-campus employment is a great way to build your resume, and good performance may help you secure references for future employment.
You should show up on time to each shift and be ready to work. If you are not sure what work needs to be done, ask your supervisor. If you have ideas about how to improve a process, share them!
If you are going to be late, contact your supervisor to let them know. If you need to request time off or a change to your schedule, speak to your supervisor as soon as possible.
If you need to quit your job for any reason, let your supervisor know as soon as possible. Whenever possible, you should give your supervisor at least two weeks’ notice before your last day.
Report a Concern
If you have a concern related to your workplace, you can request to speak with a staff member to discuss your reporting options, or you can access the following resources directly:
Know Your Rights
Equal Opportunity Employment
Northeastern University is committed to providing a living, learning and working environment free of discrimination and harassment. This policy applies to all members of the university community, including students, faculty, staff, affiliates, and volunteers when acting on behalf of the university, whether on or off campus, as well as to contractors, parents, and visitors when they are on university property.
Reasonable Accommodation
Northeastern University (the “university”) recognizes that individuals may be entitled to reasonable accommodation in respect of a legally protected characteristic to participate in employment. The purpose of this policy is to meet requirements of applicable human rights legislation and to provide employees and applicants with reasonable accommodations as required by law.
Policy on Pregnancy & Pregnancy-Related Conditions
The university recognizes that employees who are pregnant or have a condition related to pregnancy may need a reasonable accommodation to have equally effective opportunities to participate in employment. The purpose of this policy is to meet requirements of the Massachusetts state anti-discrimination law and to provide employees with reasonable accommodations as required by applicable law.
Policy on Student Work Hours
- Students may not work more than 20 hours per work while classes are in session. During university break periods, students may work up to 40 hours per week. Read the full policy.
- Student workers may not work during their scheduled class times.
- Massachusetts state law requires that an unpaid break of at least 30 minutes be taken after six consecutive hours of work.
Wages
Student employees must be compensated for their work in accordance with University pay range descriptions. Please select your campus location.
MA Payment of Wages Law
The Massachusetts Payment of Wages Law specifies the timeline for when employees must be paid.
- All hourly employees must be paid at least weekly or biweekly.
- All employees must be paid within six days of the end of the pay period during which wages were earned.
- If an employee resigns, the employer must pay for all hours worked on the next regular pay day following the end of employment. When an employer discharges an employee, it must pay the employee all wages owed on the day of termination.